PROCESS, DOCUMENTS & FEES
GeM Vendor Assessment
Vendor Assessment on GeM portal is thorough examination of documentation, processes, certification & licenses. It is a mandatory procedure which has to be completed by Brand Owner & Manufacturer to register on GeM Portal as an OEM (Original Equipment Manufacturer). Maximum business opportunities on the GeM portal lie with OEMs, as OEM status ensures that the products sold to government entities meet quality standards.
RITES is the designated organization which has been finalized for vendor assessment from GeM department.
Once the OEM panel is set up, sellers has to list their brand under required category (it may be a registered trademark or an Unregistered trademark), post brand listing, product listing has to be completed in order to participate in Bids & authorizing resellers to map the listed products. Entire process of GeM Vendor Assessment is carried out in two stages – Desktop Assessment & Video Assessment. Professional Utilities team has industry wide experience which could help you company in getting listed as an OEM on the GeM Portal.
Types of GeM Vendor Assessment:
1. In-House Manufacturing Unit
2. Third-Party Contract manufacturing
3. Deemed OEM
4. Foreign Manufacturing
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What is Vendor Assessment on GeM?
A Vendor Assessment is performed to determine the quality of a product or service. Pre-assessed Vendors are tagged as VA in front of their names at GeM Marketplace and hence the confidence of prospective buyers grows manifold when they are aware they are transacting with Sellers whose credentials are already verified and authenticated. At present, Vendor Assessment is done by the Rail India Technical and Economic Service (RITES). The RITES Vendor Assessment is done online, and the fee has to be paid directly to RITES. It is an important step for evaluating the credentials and quality standards of the seller. After Video Assessment, the seller gets the OEM Panel or OEM certificate in GeM.
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Features of our Vendor assessment services
- Conduct an end-to-end analysis of both the product and the overall company to ensure comprehensive understanding and strategy development.
- Prepare all necessary documents required for the specific product category as we move forward.
- Submit these documents to the relevant government body, specifically Rites, in a timely manner.
- Coordinate effectively with the Rites team on behalf of the manufacturer, ensuring that all their queries are resolved promptly.
- Provide guidance to the production manager or staff to achieve a successful video assessment.
- After obtaining the OEM certification, assist the manufacturer in understanding the next steps to proceed further.
The Vendor Assessment process on the Gem portal, particularly focusing on how our services can help streamline this essential step for Brand Owners and Manufacturers aiming to register as an OEM (Original Equipment Manufacturer).
The Vendor Assessment involves a thorough examination of all necessary paperwork, procedures, licenses, and certifications. This process, although crucial for establishing credibility and trust, can often be time-consuming and frustrating for business owners.
we specialize in providing end-to-end vendor assessment services. Our team of experts is committed to ensuring a hassle-free experience by guiding you through every step of the process. From preparing accurate documentation to liaising with RITES and resolving any compliance-related issues, we’re here to support you.
By letting us handle the intricacies of the assessment, you can concentrate on securing new business opportunities with confidence.
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GeM Vendor Assessment Fees
| Annual Turnover | Vendor Asesment Fee Inclusive of GST |
| Upto 20 Lakhs | ₹ 871.61 |
| 20 Lakhs – 1 Cr | ₹ 1743.22 |
| 1+ Cr | ₹ 3486.44 |
Why Us
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RITES Vendor Assessment Process
RITES carries out Vendor Assessment for GeM in two stages:
Desktop Assessment:
The vendor will submit information and documents in the Desktop Assessment stage, and if any discrepancy is found, then non-compliance will be raised.
Video Assessment:
Video Assessment will be conducted by an expert using the mobile-based application through video calling. It will validate the entire process submitted by the vendor through documents in Desktop Assessment.
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Desktop Assessment on GeM
The primary stage of the Vendor Assessment process is Desktop Assessment, in which RITES validates the data and documents of the entity. The objective is to understand the process, policy, procedure, and performance of an entity. The Vendor Assessment for OEMs is based on three broad parameters:
- Physical location (vendor profile)
- Financial capacity
- Production capability
The manufacturer has to declare some basic information first along with documents as proof:
- Does the production of the product take place at one site?
- How many sites are there?
- Complete address of the manufacturing site(s)
- GSTIN of the manufacturing site (GSTIN certificate)
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Video Assessment on GeM
After Desktop Assessment, the information is validated through a Video Assessment. It is conducted by a RITES auditor using the mobile-based application through video calling. In this process, RITES validates the entire process submitted by the vendor through documents in Desktop Assessment. The details and documents of the Video Assessment must match with those provided in Desktop Assessment. The vendor has to pass the Video Assessment to get OEM approval from the Rail India Technical and Economic Service (RITES). Read to know more about the video assessment process and best practices to avoid rejection.
The Pre-requisites of Video Assessments:
The Video Assessment is carried out via video calling. Therefore, it is recommended to keep the following facilities ready before the Video Assessment:
- An android phone, preferably Samsung, One plus, Redmi (Mi), Motorola, etc., and supported android version 5 and above.
- A piece of headphones/earphones with a microphone.
- Install GeM Video Assessment App from Google Play store.
- High-speed internet connection, which works well inside the manufacturing site.
- The manufacturing site should be in working condition to show the manufacturing process of the products with all the machines at the site along with manpower.
- The quality manager should be available to explain and depict the process of quality assurance of the product.
- Documents and certificates for R&D, patent, and prototype (if available).
The Video Assessment process consists of five major parts:
- Introduction
- Question & Answer
- Examination of Raw Material Stores
- Manufacturing or Assembling Process
- Examination Evidence / Photography Session